The Ministry awards grants to the recipient based on the recipient's application. The maximum sum means the maximum amount of grant that the Ministry will provide to the recipient for the project subject to condition 26;.
DURATION AND PURPOSE OF THE GRANT
The grant must be spent in accordance with the project budget set out in the Grantee's Application and any subsequent approved amendments. The grantee may not make any changes to the project without the prior written consent of the Department.
PAYMENT OF GRANT
The recipient must provide the grant administrator with bank account information, which must be verified for an electronic means of payment. The recipient must report to the Department any matching funding that was approved or received prior to the start date. This is so that the Ministry knows about the total funds that the recipient has received for the project.
Except as otherwise provided in these Terms, payment of the Grant shall be made within 30 days of the Department's approval of the Grantee's Grant Application.
ELIGIBLE AND INELIGIBLE EXPENDITURE
If there is any unspent money at the end of the relevant financial year, the beneficiary must repay such unspent money to the department within a period of not more than 30 days from the department's request for repayment. For the avoidance of doubt, no profit, dividends, bonuses and/or any similar or equivalent benefit shall be paid to the owners, members and directors of the Beneficiary;. Notwithstanding the foregoing, to the extent that an activity is expressly authorized as Eligible Expenditure, it shall be deemed to be authorized notwithstanding that it otherwise falls within the definition of Ineligible Expenditure.
GRANT REVIEW
If the Grantee is required to submit a draft Corrective Action Plan in accordance with Condition 6.2.3, the Corrective Action Plan process set out in Conditions 26.5 to 26.11 shall apply. The Grantee may make representations to the Department regarding the Department's decision made pursuant to Condition 6.2, however any decision shall be in the Department's absolute discretion and shall be final.
MONITORING AND REPORTING
The Recipient will allow any person authorized by the Ministry reasonable access, with or without notice, to its employees, agents, premises, facilities and records for the purpose of discussing, monitoring and evaluating the Recipient's fulfillment of its obligations under the Grant Funding Agreement funds. and will, if requested, provide appropriate oral or written explanations to authorized persons as required during the funding period. The Grantee will record in its reports submitted under condition 7.3 the amount of Co-Funding it receives, together with details of the source of the Co-Funding and what it has used the Co-Funding for.
AUDITING AND ASSURANCE
The grantee agrees to give the Department or its Representatives access, as needed, to all Project sites and related data. If the Department requests further information, explanations and documents, in order for the Department to prove that the Grant has been properly used in accordance with the Grant Funding Agreement, the Grantee shall, within 5 working days of a request from the Department, provide Department, free of charge, with the required information. The grantee must retain all invoices, receipts, accounting records and any other documentation (including but not limited to correspondence) relating to eligible expenditure and all income generated by the Project, either during or after the Financing Period for a period of 7 years from the date on which the Financing Period ends.
The Grantee must ensure that all its Project Partners receiving any funding from the Grant retain every record, data item and document relating to the Project for a period of seven years from the date the Funding Period ends.
FINANCIAL MANAGEMENT AND PREVENTION OF BRIBERY, CORRUPTION, FRAUD AND OTHER IRREGULARITY
CONFLICTS OF INTEREST
The Beneficiary must have and maintain adequate procedures to manage and monitor any actual or perceived biases or conflicts of interest.
CONFIDENTIALITY
TRANSPARENCY
STATUTORY DUTIES
At the request of the Ministry, the Recipient will provide the Ministry with all relevant documents and information regarding the data protection policies and procedures of the Fund Recipient that the Department reasonably requests. The recipient acknowledges that the Department, acting in accordance with codes of practice issued and revised from time to time under the Information Acts, may disclose information relating to the recipient and the grant funding agreement without consulting the recipient. The Department will take reasonable steps to notify the scholarship recipient of a request for information to the extent permitted and reasonably practicable.
Notwithstanding any other provision in the Grant Funding Agreement, the Department shall be responsible for determining in its absolute discretion whether any information is exempt from disclosure pursuant to the Information Acts.
DATA PROTECTION, PUBLIC PROCUREMENT AND SUBSIDY CONTROL Data Protection
The grantee agrees that the department and its representatives may use personal data provided by the grantee about its staff and partners involved in the project to exercise the department's rights under this grant funding agreement and or to carry out the grant or related activities administer. Furthermore, the Department agrees that the Beneficiary and its Representatives may use Personal Data provided by the Department about its staff involved in the Project to manage its relationship with the Department. The Department and the Beneficiary may not retain or process Personal Data longer than is necessary to fulfill the respective obligations in terms of this Grant Funding Agreement.
The Grantee will ensure that the implementation of the Project does not place the Ministry in conflict with the United Kingdom's international obligations in relation to grants.
INTELLECTUAL PROPERTY RIGHTS
Where the Beneficiary is a Contracting Authority within the meaning of the Procurement Regulations, the Beneficiary will comply with the Procurement Regulations when procuring goods and services in connection with the Grant Funding Agreement. The beneficiary acknowledges and represents that the grant is awarded on the basis that the project undertaken with the grant does not affect trade in goods and wholesale electricity between Northern Ireland and the European Union and will ensure that the grant is not used in a manner affecting any such trade. The beneficiary acknowledges and accepts that the grant is awarded on the basis that the project undertaken with the grant is and will remain non-economic activities.
The Grantee will ensure that measures are taken (where necessary) and maintained to ensure that the Grant is not used to cross-subsidize any economic activity.
SAFEGUARDING
Licensee is responsible for obtaining and maintaining all applicable licenses to use the Third Party Software.
ENVIRONMENTAL REQUIREMENTS
ASSETS
Assets purchased with any Grant money must be used only for delivery of the Project. The Department reserves the right to determine the outcome of any Asset created as a result of the Project or purchased with the Grant. The beneficiary may not dispose of any assets that have been wholly or partially purchased, restored, preserved (maintained or protected from damage) or improved with the award, where such disposal means that the assets are no longer available for the project, without the prior written consent of the Department.
The grantee shall not create any charge, legal mortgage, encumbrance or encumbrance on any asset without the prior written approval of the Department.
INSURANCE
The beneficiary must hold the proceeds from the Disposal of any asset on trust for the Department.
ASSIGNMENT
SPENDING CONTROLS – MARKETING, ADVERTISING, COMMUNICATIONS AND CONSULTANCY
LOSSES, GIFTS AND SPECIAL PAYMENTS
BORROWING
PUBLICITY
If you use the Department's name and logo or the UK Aid logo, or the [Darwin Initiative/Darwin Plus/Illegal Wildlife Trade Challenge Fund] logo, the grantee will comply with all reasonable branding guidelines issued by Department from time to time.
CHANGES TO THE DEPARTMENT’S REQUIREMENTS
CLAWBACK, EVENTS OF DEFAULT, TERMINATION AND RIGHTS RESERVED FOR BREACH AND TERMINATION
After receiving the draft Remedial Action Plan and as soon as reasonably possible, the Department will submit its comments on the draft Remedial Action Plan to the Grantee. The Department has the right to accept or reject the draft Remedial Action Plan. If the Ministry terminates the Grant Agreement in accordance with Condition 26.12, the Ministry may elect to pay the Grantee's reasonable costs in relation to the delivery of the Project carried out up to the date of termination.
The Department has no right to terminate if approval has been granted prior to the Change of Control.
EXIT PLAN
If applicable, all unspent funds (other than amounts irrevocably committed in good faith prior to the date of termination, in accordance with the Grant Agreement and approved by the Department as being required to complete the project) must be returned within 30 days are returned to the ministry. from the date of receipt of a written notice of termination by the Ministry. For the avoidance of doubt, the amount of reasonable costs will be determined solely by the Department. The Department is not liable for paying the costs of the Grantee or those of a contractor/supplier of the Grantee in connection with the transfer or termination of the employment of employees involved in the implementation of the Project.
The Grantee must notify the Department promptly in writing and as soon as the Grantee is aware (or should reasonably be aware) that it anticipates, is subject to, is subject to, or has been subject to a change of control, with provided that such notice does not contravene any law.
DISPUTE RESOLUTION
LIMITATION OF LIABILITY
CODE OF CONDUCT FOR GRANTEES
NOTICES
GOVERNING LAW
PAYMENT SCHEDULE
Years prior to the last year of the grant: total eligible expenditure for the financial year less previous installments paid. Actual grant application received and verified (Act by 31 May) and, where applicable, assurance as required under condition 8.1. Final year of the grant: total eligible expenditure for the financial year, less previous installments paid and the amount withheld.
If the project does not start on April 1, the department will advise when the recipient can make their first grant application and how much they can request.
PAYMENT SCHEDULE [FELLOWSHIPS]
STATEMENT OF GRANT USAGE Name of Organisation
JOINT DONOR LANGUAGE ON SEAH FOR MULTILATERAL ORGANISATIONS
