Amendments to the staff rules of the Pan American Sanitray Bureau

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Provisional Agenda Item 26 CSP19/30 (Eng.) 13 September 1974 ORIGINAL: ENGLISH

AMENDMENTS TO THE STAFF RULES OF THE PAN AMERICAN SANITARY BUREAU

In accordance with operative paragraph 2 of Resolution XIII of the XXII Meeting of the Directing Council, the Director has the honor to submit

to the XIX Pan American Sanitary Conference a review which he has undertaken on the Zone Board of Appeal of the Pan American Sanitary Bureau.

INTRODUCTION

The question on the Zone Board of Appeal arose from the discussion in the Executive Committee at its 70th Meeting on an agenda item dealing with the amendments to the Staff Rules of the Pan American Sanitary Bureau (Docu-ment CE70/13, attached).

This agenda item included a proposal to delete references in Staff Rules 1030.2, 1030.3, 1030.5, 1030.7, i030.8(c), and 1030.9 to the Zone Board of Appeal, an administrative machinery established at each Zone office to hear appeals from the PASB field staff on matters reserved to the compe-tence of the Board.

These Staff Rule changes were proposed as part of the Bureau's en-deavor to reconcile the remaining differences between the Staff Rules of PASB and those of WHO, and were based, in particular, on the observation that WHO possesses no appeal machinery in parallel with that of the PASB Zone Board. The proposed abolition of the Zone Board was aimed at achieving a procedural change in order that all appeals arising within the Bureau, regardless of duty station, would be heard by the Headquarters' Board of Inquiry and Appeal.

CSP19/30 (Eng.) Page 2

to Washington to appear before the Headquarters' Board of Inquiry and Appeal, which might not necessarily have sufficient knowledge of local conditions to put the facts into context.

The 70th Meeting of the Executive Committee examined the proposed abo-lition of the Zone Board of Appeal and the opposing views of the staff

repre-sentatives, and requested in operative paragraph 2 of Resolution XXIII that the Director restudy Staff Rule changes with a view to retaining the Zone Boards of Appeal, and report thereon to the XXII Meeting of the Directing Council.

The XXII Meeting of the Directing Council, in turn, endorsed the Director's plan to continue a restudy of Staff Rule changes regarding the

Zone Board (Resolution CD22.13, attached).

REVIEW OF THE PRESENT SITUATION

i. The Zone Board of Appeal and the Present Orsanizational Structure

It is axiomatic to state that systems and structures of the past which met the requirements of an earlier day are not fully adequate a dozen years

afterwards. On the other hand, an analysis of the material concerning the present structure of the Bureau does not seem to give grounds for suggesting continuation of the Zone Board.

It will be recalled that the Zone Board of Appeal was established at each Zone office in June 1954 (Resolution CSPI4.5) as a part of the

adminis-trative process of decentralization then in progress. The origin of the Zone Board, therefore, was related to the steps taken to provide

administra-tive services at the Zone level for personnel in the Zone offices and for those working on PAHO projects in the countries, as a consequence of the establishment

of the Zone structure in 1950-1952. It is noteworthy that, throughout their whole period of existence, none of the Zone Boards has heard a single case.

The subsequent twin programs of the Bureau undertaken in 1960-1964 to (i) incorporate into the Washington administrative machinery the major part of the Zone and field administrative operations, and (2) decentralize a significant body of responsibility in the technical operations from the Zone to the country level, resulted in a gradual reorientation of the field adminis-trative operations, leaving the Zone Board as a residue. This reorganization has freed the Zone offices for the performance of their important responsi-bilities in liaison with governments, stimulation of program, and general surveillance of technical activities. In practice, thus, much of the zonal administrative effort, particularly on problem and appellate matters, has undergone review and approval at the Washington level.

CSP19/30 (Eng.) Page 3

operating level in the countries of the Hemisphere-- to embrace a number of multinational centers established for research and graduate education in the health sciences. These centers constitute a network of facilities for dealing with important aspects of the health sector, and are at the service of the entire membership of the Organization.

It is to be noted that the task of coordinating cooperative multi-national programs has been carried out under the direct administrative and technical supervision of the Washington Headquarters. As of present, 379 staff members are working for these centers.

In addition to this group of staff members, account must likewise be taken of 38 staff members, stationed in the Zones but assigned to inter-zonal AMRO projects, who function under the supervisory directive of the Washington Office.

2. PASB Headquarters' Board of Inquiry and Appeal as the WHO Regional Board of Appeal for the Americas

In examining the question of the Zone Board, equal consideration should be given to the fact that the PASB Headquarters' Board of Inquiry and Appeal functions as the Regional Board of Appeal of WHO for the staff members of this Region under WHO funds.

Since the WHO system of appeal does not operate at a level lower than that of the Regional Offices, appeals by the WHO staff members in the Americas must be made, irrespective of duty station, to the PASB Headquarters' Board of Inquiry and Appeal, functioning as the Regional Board of Appeal of WHO.

Incumbents of WHO funded posts in the field, exclusive of the centers, number 146.

In addition to the above observations, a review has been made of the relative efficiency of the Zone Board. Despite the fact that the Zone Board was instituted as a local board, its services, if rendered, would be of

disproportionate advantage to staff members in the immediate vicinity of the duty station where a Zone office is located. More travel is involved for appellants stationed in areas outside of the Zone offices, and their negotiations with the Zone Boards would tend to be restricted.

Of 852 staff members presently stationed outside the Washington Headquarters, 563 (or 66%) are assigned either to the centers or

CSP19/30 (Eng.) Page 4

CONCLUSION

Considering the advisability of maintaining uniformity of rules and conditions of employment for PASB and WHO staff, and bearing in mind the present structure of the Bureau, it is the belief of the Secretariat that the Zone Boards of Appeal of the Pan American Sanitary Bureau should be abolished.

CSP19/30 (Eng.,

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Provis_,*nal Agenda Item 16 CE70/13 (Eng.) 4 June 1973

ORIGINAL: ENGLISH

,_iENDMENTS TO THE STAFF RULES OF THE PAN AMERICAN SANITARY BUREAU

In accordance with the provisions of Staff Rule 030, the Director submits as an Annex to this document, for confirmation by the Executive Committee, amendments to the Staff Rules which he has made since the 66th Meet ing.

_mendment to Staff Rule 255 - Education Grant

Pursuant to Resolution a/res/2990 (xxvii) of the United Nations

_e_e caJ Assembly, based on a recommendation of the Special Committee for the _ev_ew of the United Nations Salary System, the World Health Organization resolved at the 51st Session of the Executive Board in January 1973 (Res.

_B51_R35) to increase the amount of the education grant.

Amendments to the Staff Rules 1000-1099 - External Administrative Tribuna]

At the XVlII Pan American Sanitary Conference, Resolution XVII was ,,pproved to endorse the Director's plan to provide an appropriate adminis-trative tribunal for those staff members who did not have access to an

_<le_-nal tribunal. Thereupon, the Director entered into negotiations, through *,_ Dicectc_r-General of the World Health Organization, with the International

,'_,,,urOrganization to implement this resolution,

The Director-General of the International Labour Organization advised that, in accordance with Article II, paragraph 5 of the Statute of the

_dministrative Tribunal, a declaration extending its competence to cover the _:taff of the Pan American Sanitary Bureau so that_ subject to reconsider-ation at a future date, the Tribunal shall be competent to hear complaints

CE 70/13 (Eng.) Page 2

This extension of the scope of recognition to officials of the Pan American Sanitary Bureau has been effected and staff now have access to an external tribunal.

The amendments are in line with those adopted by the Executive Board of the World Health Organization and are in compliance with para-graph 2 of Resolution XIX adopted by the Executive Committee of the Pan American Health Organization at its 59th Meeting, which reads as follows:

To request the Director to continue to introduce changes as he deems necessary to maintain close similarity in the pro-vision of the Staff Rules of the Pan American Sanitary Bureau to those of the World Health Organization.

The Executive Committee may wish to approve a resolution alon_ the following lines:

proposed Resolution

THE EXECUTIVE COMMITTEE,

Having considered the amendments to the Staff Rules of the Pan American Sanitary Bureau contained in the Annex to Document

CE70/13 submitted by the Director of the Pan American Sanitary Bureau; and

Bearing in mind the provisions of Staff Rule 030,

RESOLVES :

To confirm the amendments to the Staff Rules of the Pan American Sanitary Bureau submitted by the Director in the Annex to Document CE70/13, to be effective as of 1 January 1973.

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AMENDMENTS TO THE STAFF RULES OF THE PAN AMERICAN SANITARY BUREAU

THE DIRECTING COUNCIL,

Bearing in mind the provisions of Staff Regulation 12.2;

and

Having considered the contents of Resolution XXIII approved

by the 70th Meeting of the Executive Committee,

RESOLVES:

i. To take note of the following amendments to the Staff Rules

of the Pan American Sanitary Bureau on Education Grant, presented

by the Director in the Annex to Document CE70/13, and approved by

the Executive Committee at its 70th Meeting, to be effective as

of 1 January 1973: 255.1 and 255.2.

2. To endorse the Director's plan to continue a restudy of Staff

Rule Changes regarding the Zone Boards of Inquiry and Appeal and

to report thereon to the XIX Pan American Sanitary Conference.

(Approved at the tenth plenary session, held on