Context. Goals of this presentation: - Brazilian experience - Results, options, estrategies - Lessons learned

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Context

• Brazil:

- Administrative Spheres

- Federal Executive structure

- Ministry of Planning, Budget and Management

- Secretariat for Logistics and Information Technology

• Goals of this presentation:

- Brazilian experience

- Results, options, estrategies

- Lessons learned

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BRAZIL – Public

Procurement

Nowadays:

RESULTS:

Procurement

Providers

Reverse electronic

auction

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Type

Nº of Processes

Value

Competitive Bid

915 3.159.541.905,84

International Competitive Bid

50 1.237.090,17

Contest

8 282.000,00

Invitation

4.967 54.497.535,87

Exemptiom from Tender

246.889 3.783.602.312,10

Inelegibility from Tender

14.048 3.210.978.280,03

Reverse electronic auction

33.972 12.211.808.101,42

Reverse physical auction

1.385 1.914.364.205,26

Price survey

1.750 203.012.033,13

Total

303.984 24.539.323.463,82

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Buying Processes

0,6%

0,5%

11,2%

0,3%

4,6%

81%

2%

Competitive Bid

International Competitive Bid

Contest

Invitation

Exemptiom from Tender

Inelegibility from Tender

Reverse electronic auction

Reverse physical auction

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Value Contracted

0,8% 50% 8% 0,005% 15% 13% 13% Competitive Bid

International Competitive Bid Contest

Invitation

Exemptiom from Tender Inelegibility from Tender Reverse electronic auction Reverse physical auction Price survey

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YEAR INDUSTRY COMMERCE SERVICES OTHERS Total 2002 1.301.480.020,31 1.804.891.815,14 7.402.719.817,13 1.376.770.699,52 11.885.862.352,10 2003 1.359.302.242,55 1.685.297.770,54 5.322.823.908,29 1.180.090.013,59 9.547.513.934,97 2004 1.900.872.691,79 2.374.523.113,20 9.459.140.631,82 1.398.834.322,68 15.133.370.759,49 2005 3.451.519.898,05 1.892.786.266,54 13.360.413.290,25 1.195.557.115,49 19.900.276.570,32 2006 3.171.962.467,38 4.858.678.187,84 15.012.410.273,42 1.956.778.616,53 24.999.829.545,17 2007 3.613.405.747,69 6.763.045.476,47 17.884.991.751,49 2.251.732.292,28 30.513.175.267,93 2008 3.273.293.493,01 7.125.278.164,69 12.958.534.890,31 1.182.216.915,81 24.539.323.463,82 Average 2.581.690.937,25 3.786.357.256,34 11.628.719.223,24 1.505.997.139,41 19.502.764.556,26 Value Contracted 14% 13% 17% 12% 13% 13% 15% 18% 16% 10% 22% 29% 18% 63% 67% 60% 59% 53% 60% 12% 12% 9% 6% 8% 7% 5% _8% 13% 11% 19% 62% 56% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% OTHERS SERVICES COMMERCE INDUSTRY

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YEAR GOODS SERVICES TOTAL 2002 4.025.481.833,83 7.860.380.518,28 11.885.862.352,10 2003 4.211.387.723,67 5.336.126.211,30 9.547.513.934,97 2004 5.774.041.672,94 9.359.329.086,55 15.133.370.759,49 2005 10.202.287.784,38 9.697.988.785,94 19.900.276.570,32 2006 14.392.387.258,60 10.607.442.286,57 24.999.829.545,17 2007 15.763.597.145,35 14.749.578.122,58 30.513.175.267,93 2008 12.643.572.229,52 11.895.751.234,30 24.539.323.463,82 AVERAGE 9.573.250.806,90 9.929.513.749,36 19.502.764.556,26 Value Contracted 34% 44% 38% 51% 52% 52% 47% 66% 56% 62% 49% 48% 48% 53% 58% 42% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% 2002 2003 2004 2005 2006 2007 2008 AVERAGE SERVICES GOODS

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Buying Processes

3,2%

17,4%

79,4%

Reverse Electronic Auction Reverse Physical Auction Other types¹

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¹ Excluídas as seguintes modalidades: Dispensa de Licitação, Inexigibilidade de Licitação, Tomada de Preços e Concorrência por Técnica e Preço.

² No período de Janeiro a Dezembro.

2002 2003 2004 2005 2006 2007 2008 Competitive Bid 1.015 694 739 669 449 556 778 International Competitive Bid 83 44 58 84 54 70 50 Invitation 13.744 16.688 19.800 14.074 10.339 8.177 4.967 Price Survey 3.135 2.443 2.949 2.262 1.428 1.494 1.648 Contest 3 4 1 4 5 6 8

Reverse Electronic Auction 420 1.303 2.677 13.384 27.682 35.676 33.972 Reverse Physical Auction 4.290 5.671 9.187 6.792 2.717 2.223 1.385

Total 22.690 26.847 35.411 37.269 42.674 48.202 42.808 Type Number of Buying Processes

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Buying Processes 5% _3% 2% 2% 2% 61% _62% 56% 38% 24% 17% 12% 38% 14% 9% 8% 6% 7% 5% 8% 36% 65% 79% 38% 19% _21% 26% 18% 6% 3% 14% 1% 1,3% 2% 3,1% 3% 4% 2% 74,0% 4,6% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% 2002 2003 2004 2005 2006 2007 2008 AVERAGE

Competitive Bid Invitation Price Survey

Reverse Electronic Auction Reverse Physical Auction

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¹ Excluídas as seguintes modalidades: Dispensa de Licitação, Inexigibilidade de Licitação, Tomada de Preços e Concorrência por Técnica e Preço.

Value of Buyings

73%

15%

12%

Reverse Electronic Auction Reverse Physical Auction Other types¹

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Buying Values 49% 43% 18% 19% 31% 5% 3% 8% 6% 4% 4% 6% 21% 33% 33% 41% 57% 21% 10% _12% 29% 58,8% 13% 18% 5% 1% 1% 2% 7% 7,7% 2% 1% 2% 3% 0,8% 69% 74% 57% 27,3% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% 2002 2003 2004 2005 2006 2007 2008 Average

Competitive Bid Invitation Price survey

Reverse Electronic Auction Reverse Physical Auction

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¹ No período de Janeiro a Dezembro.

Reverse Electronic Auction: Processes and values x Total buyings¹

4% 7% 33% 56% 37% 59% 79% 2% 0,7% 46% 4% 6% 74% 21% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% 2002 2003 2004 2005 2006 2007 2008¹

Number of Buying Processes Buying Values

Annual Variation on number of buying processes and buying values from the Reverse Electronic Auction– 2005

to 2008¹

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Savings from Reverse Electronic Auction R$ 0,32 R$ 1,57 R$ 3,56 R$ 3,83 R$ 2,76 R$ 2,09 14% 19% 31% 24% 16% 28% 0,00 0,50 1,00 1,50 2,00 2,50 3,00 3,50 4,00 4,50 2004 2005 2006 2007 2008¹ Average B il li o n 0,0% 50,0% 100,0% 150,0% 200,0% 250,0% 300,0% 350,0% 400,0% Savings (R$) Savings (% )

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Reverse Electronic Auction: Materials Groups

13% 11% 8% 8% 7% 6% 6% 4% 19% 0% 2% 4% 6% 8% 10% 12% 14% 16% 18% 20%

Medical, odontological and veterinarian equiment and supply

Vehicles components Books, maps and other publications Civil works material Vehicles Subsintence Data processing system, firmware, software, acessories and equipment

Laboratory instruments and equipment

Fuel, oil, wax and lubricant

Value of Buyings (%)

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Reverse Auction: Group of Services

14,2% 8,9% 6,6% 5,8% 5,3% 4,3% 4,2% 3,6% 3,5% 3,2% 3,1% 2,1% 2,1% 12,8% Outsourcing

Leasing and rental Land transportation Telecommunication and programme distribution Travel agency and tirp services Investigation and security Maintenance and repair of metal goods,equipment and machinery Cleaning services Leasing and rental of equipment and machinery (no operator) Especial construction services Wholesale services by comission or contract Waterw ay transportation Human health services Entertainment services

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Numbers

Providers

335,000

Users

66,000

Simultaneous users

22,000

Downloads/year

115,000

Byers Oficcers

4,000

Goods

195,000

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BRAZIL – Public

Procurement

Nowadays:

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Indicador Medido Comprasnet₂₀₀₅ Comprasnet₂₀₀₆ Comprasnet₂₀₀₇ Comprasnet₂₀₀₈ Limiar satisfatório

(1) Divulgação das licitações e publicação dos resultados

número de licitações (em %) em que os editais e os resultados são

publicamente divulgados 100% 100% 100% 100% 95% ou mais

(2) Tempo para preparação das propostas

número de dias entre a publicação do edital da concorrência e a abertura

das propostas 13,24 dias 13,8 dias 13,46 dias 13,51 dias

21 dias ou mais no caso de concorrências abertas, 10 dias ou mais em concorrências restritas e 3 dias ou mais no caso de tomada de preços (3) Tempo para exame das propostas

número de dias entre a abertura das propostas e

a publicação do resultado avaliadoNão

PE = 7,2 dias PP = 3,11

dias PE = 11,5 dias PP = 4,8 dias

PE = 20,4 dias

PP = 11,4 dias 90 dias ou menos

(4) Participação de licitantes

número médio de

licitantes que apresentam propostas em cada licitação 4,20 PE = 12,2 PP = 4,22 Cotação = 7 PE = 14,39 PP = 3,30 Cotação = 8,49 PE = 14,24 PP = 3,15 Cotação = 8,28 5 propostas ou mais (calculadas como a média para a amostragem de transações)

Indicadores de Desempenho

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Indicadores de Desempenho

Indicador Medido Comprasnet_Mar/2006 Comprasnet₂₀₀₆ Comprasnet₂₀₀₇ Comprasnet₂₀₀₈ Limiar satisfatório

(5) Método de aquisição utilizado

número de processos licitatórios que utilizem método menos

competitivo do que o processo recomendado por lei para o valor estimado do contrato

0% 0% 0% 0% 1% ou menos

(6) Contratação direta

percentual de contratos (por número e por valor) adjudicados com base em uma única fonte

3,69% (quantidade) 28,18% (valor) 24,72% (quantidade) 36,73% (valor) 25,80% (quantidade) 40,05% (valor) 26,56% (quantidade) 37,81% (valor) 10% ou menos do número de contratos e 5% ou menos do valor total dos contratos (7) Processos cancelados Percentual das licitações anuladas antes da assinatura do contrato 0,89% 1,14% 0,90% 0,87% 5% ou menos (8) Número de recursos

proporção (em %) entre o número de recursos interpostos e o número de propostas 12,35% 13,80% 30,10% 22,01% Não menos de 10% e não mais de 50%

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Indicadores de Desempenho

¹ Devido a greve do SERPRO

Indicador Medido Comprasnet₂₀₀₅ Comprasnet₂₀₀₆ Comprasnet₂₀₀₇ Comprasnet₂₀₀₈ Limiar satisfatório

(9) Tempo de

resposta aos

recursos

número de dias

entre a

interposição e a

resposta final aos

recursos

5 dias

13 dias

18 dias

17 dias

21 dias ou menos

(10) Resultados

dos recursos

percentual dos

contratos com

recomendação de

adjudicação

modificada

devido a um

recurso

Não

avaliado

Não

avaliado

Não

avaliado

Não

5% ou menos

(11) Pagamentos

atrasados

percentual de

pagamentos

efetuados com

mais de 45 dias

de atraso

Não

avaliado

Não

avaliado

Não

avaliado

Não

10% ou menos

(12) Acréscimo

no valor do

contrato

percentual de

acréscimos feitos

ao valor final dos

contratos devidos

a modificações e

emendas

50,42%

(valor)

32,30%

(valor)

8,06%

(valor)

6,27%

²

15% ou menos (calculados

como a média referente à

amostra das transações)³

² Eliminados os outliers

³ Refere-se ao ano de assinatura do contrato (considerados aditivos feitos até outubro/2008)

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BRAZIL – Public

Procurement

Nowadays:

STRUCTURE:

• Buying Bodies

• Auctioneer & Officers

digital certification

• Main Body Staff

• Comunications structure

• outsourse development

and operation (SERPRO)

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Systems – cronology

:

List of Providers

Material Catalog

Automatic Publication

Automatic Commitment

Other systems Integration

Reverse Physical Auction

Reverse Electronic Auction

Price Registration System

(Framework contracts)

Preferential Treatment to

small business

(*) IDB and BIRF accept

Comprasnet procurement

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The process:

Partial Reviews

Investment in Technology

Electronic Procurement

Capacity Building

Accountability

(26)

The process:

INCREMENTALISM:

Physical x electronic

Short List x Illustrative

List (complexity)

Capitals x Countryside

Federal x Local

Public Bodies x NGOs

Optional x compulsory

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Recent Advances:

Outsourcing Contracts

IT Contracts standardization

Goods Standardization

Voluntary Transference

Management System

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Perspectives:

Standardization and Scale

Electronic quotation for

emergency procurement

Changes in the Public

Procurement Law:

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Changes in the Public

Procurement Law:

Reverse Auction mandatory

for lowest price;

Reverse Auction for works

under 3.4 millions;

Use of IT in all types of

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Exchange of

experience

Other Spheres

-demonstration

effect and induction

Other Countries

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Lessons Learnes:

_{• “Pioneering pay a price”}

• “It is not a PANACEA”

• “It is a incremental

process”.

• “every journey begins with

the first step....

but you must know the

direction”

Starting

Difference made by

people

(32)

Yes, you can!

The secret is to start!

(33)

www.comprasnet.gov.br

Thank you!

(34)

Rio de Janeiro - Brazil

See you:

World Cup 2014 &

Games of the

(35)

YEAR Individuals Companies Total 2002 1.124.053.467,23 10.761.808.884,87 11.885.862.352,10 2003 991.147.907,88 8.556.366.027,09 9.547.513.934,97 2004 1.160.503.391,07 13.972.867.368,43 15.133.370.759,49 2005 2.144.236.195,18 17.756.040.375,14 19.900.276.570,32 2006 2.353.727.895,80 22.646.101.649,37 24.999.829.545,17 2007 1.907.735.363,10 28.605.439.904,83 30.513.175.267,93 2008 1.754.086.509,75 22.785.236.954,07 24.539.323.463,82 Average 1.633.641.532,86 17.869.123.023,40 19.502.764.556,26 Value Contracted 9% 10% 11% _9% 91% 90% _92% 89% 94% 93% 91% 9% 91% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Companies Individuals

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YEAR INDUSTRY COMMERCE SERVICES OTHERS Total 2002 92.568 1.304.888 214.135 172.763 1.784.354 2003 99.005 1.361.995 208.367 146.317 1.815.684 2004 116.698 1.708.659 239.111 149.460 2.213.928 2005 187.675 2.646.990 315.214 156.317 3.306.196 2006 304.172 4.099.404 434.956 189.294 5.027.826 2007 400.660 5.268.439 621.318 218.541 6.508.958 2008 421.676 5.624.067 827.275 224.411 7.097.429 Average 231.779 3.144.920 408.625 179.586 3.964.911 Itens Contracted 5% 5% 6% 6% 6% 6% 73% 75% 77% 80% 81% 79% _78% 11% 10% 9% 10% _12% 11% 10% 8% 7% 5% 4% 3% 3% 6% 5% 6% 82% 11% 12% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% 2002 2003 2004 2005 2006 2007 2008 Average OTHERS SERVICES COMMERCE INDUSTRY

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YEAR GOODS SERVICES TOTAL 2002 1.518.676 265.678 1.784.354 2003 1.582.043 233.641 1.815.684 2004 1.965.158 248.770 2.213.928 2005 3.038.187 268.009 3.306.196 2006 4.723.318 304.508 5.027.826 2007 6.142.237 366.721 6.508.958 2008 6.686.617 410.812 7.097.429 AVERAGE 3.665.177 299.734 3.964.911 Items Contracted 85% 87% 89% 92% 94% 94% 91% 15% 13% 11% 8% 6% 6% _9% 94% 6% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% E SERVICES GOODS

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Type of Goods: Value Contracted (%) 26,1% 9,4% 8,3% 7,0% 6,5% 5,6% 5,1% 4,8% 4,1% 3,5% 0% 5% 10% 15% 20% 25% 30%

Medical and dental Equipments and goods

Autoparts Books, maps and other documents Laboratory instruments Construction goods and materials. Automobiles Foods and beverages IT for processing data Equipments for workshops and

repairs

Fuel, oil and equivalent

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Type of Services: Value Contracted (%) 13,1% 11,4% 9,7% 5,8% 5,7% 5,0% 5,0% 4,8% 4,4% 3,9% 3,4% 3,3% 2,9% 2,6%

Services related to Civil Works Outsorcing Education and training Others Engeneering services Health Services Rental and leasing services Special services for Works Electricity and gas Publicity Buildings general services Consultancy Services of Commerce by large amounts Land transportation.